Controlling & data management

Our pumps also consist of quite a few individual parts. It is essential not only to keep an overview, but also to have every relevant detail under control from the smallest screw to the most powerful motor. That‘s what the team in our controlling & data management department stands for. This is where all the information on each article flows together and is optimally prepared and kept up to date so that everyone at SPECK Pumpen can work on a reliable basis. Their work creates the basis for competent quotations, smooth production, sensible warehousing and countless other operational processes.

Head of department Horst Graf and his team enter the data for every single article available at SPECK Pumpen into the merchandise management system and keep it permanently up to date. Article for article does not mean pump for pump, but screw for screw, sealing ring for sealing ring, strainer basket for strainer basket ...

For Horst Graf, Katrin Aschenbrenner, Florian Oette and Eva Watolla, this means assigning article numbers, assigning each component to a product group and storing names, brief descriptions, applications and any additional texts. The descriptions appear later on various documents such as quotations, order forms, delivery notes and invoices. So that the texts can be transferred automatically, the data preparation takes place in parallel in the languages German, English and French and increasingly in Spanish.

In the case of new products, the data for all the articles used must be entered so that a sales price can be calculated together with the work preparation and production teams. Only then will a new pump come onto the market. If, for example, in future a new motor is installed on an existing pump because of a new directive, a new article cannot simply be created. The replacement entails changes to many follow-up articles and parts lists and the sales price must also be checked.

In addition, the more than 64,000 articles currently in circulation are merged into around 16,000 parts lists. These don‘t only provide the basis for the production departments, but are also used to create spare parts lists or price lists. Especially in the case of individually manufactured products, such as pressure booster systems, there is a lot of work involved in creating the corresponding parts lists. They are created manually in intensive consultation with sales and production teams.

What might now sound like dry computer work is perceived completely differently by the team itself. They are in regular contact with almost all of the company‘s colleagues. Every new product or product development requires close cooperation with the development department. The master data must already be entered completely when the first order of new articles is placed, at the latest. The communication with the production department and the warehouse is a matter of course. For example, if the minimum stock quantity has to be adjusted. However, there is also daily contact with the sales team - for example when calculating individual products or if the purchase price of individual articles changes.

The operational connections make it clear to what extent this department functions as an interface for all article-related information. It is the linchpin of all product-relevant processes. The high quality and relevance of the data is reflected 1:1 in our product quality. The team is also responsible for the accuracy of internal statistics and the reliable calculation basis for sales prices. Thus, data management is carried out very conscientiously.

With the introduction of the new merchandise management programme in 2016, the amount of data per article became significantly larger and with it the integration into a multitude of operational contexts also increased. What was a relief for many processes in other areas, resulted in additional work and personnel for the controlling & data management department.

Katrin Aschenbrenner who began her work at SPECK Pumpen in 1998 with an apprenticeship, was solely responsible for maintaining data until the changeover. After 32 years with the company, Horst Graf moved from the accounts department to data management to provide support. Technician Eva Watolla joined the team in 2017, which has been completed since spring by Florian Oette, who began his training at the company in 2015.

In addition to a very conscientious way of working, one thing counts above all in the controlling & data management department: acquiring a lot of know-how from the various departments. On the one hand to know who needs which information and on the other hand to know from whom necessary information can be retrieved. “In the course of time you learn so much about the construction of a pump that theoretically we have already ‘built’ many pumps,“ Horst Graf sums up his team‘s background.

When walking through the warehouse, he always looks at ‘his’ articles in person. A very practical approach to really knowing what he‘s talking about. A completely different vision of the future has long since formed in his mind: a variant configurator for BADU pumps. The question of how the data would have to be maintained in future to enable automatic pump configuration according to the customer‘s requirements is of particular concern to him. A new, very interesting task.

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